Annual Report Corporate Governance Shareholder Services Risk Management and Disclosure Practice

Shareholders Services

Q&A of Shareholders' Meeting

Q1:	When will the limited company call a shareholders' regular meeting?
	It shall call the meeting within 6 months upon the conclusion of each fiscal year, provided that this shall not apply where it has acquired the competent authority's approval with just causes.
Q2:	Why is the notice for shareholders' meeting not sent via registered mail?
	There are not compulsory requirements for the way to send the notice for the shareholders' meeting called by the issuing company.
Q3:	When will the notice be received prior to the shareholders' meeting?
	The notice for the shareholders' regular meeting called by the issuing company will usually be sent 30 days prior to the meeting and 15 days prior to the shareholders' extraordinary meeting.
Q4:	Can the proxy be any one other than a shareholder?
	The proxy can be any one other than a shareholder, provided that such proxy shall not accept the appointment of more than three shareholders at the same time.
Q5:	When does the board of directors reject the acceptance of proxies?
	The proxies shall be sent to the Company five days prior to the shareholders' meeting (one shareholder shall issue a copy of letter of proxy and can only appoint one proxy).
Q6:	Can the seal affixed into the attendance certificate in the notice shall be identical with the specimen seal?
	Any shareholders who proceed with stock affairs at the Company or exercise other relevant rights in writing shall affix their specimen seals thereto, provided that this shall not apply where their signatures in the attendance certificates and Proxies can identify them.
Q7:	When can the souvenir be claimed?
	Where there are any souvenirs released, the notice will indicate time and location to claim the souvenirs.
Q8:	Whether the souvenir can be claimed upon affixation of signatures?
	Shareholders can affix their signatures to represent their acknowledgment of the receipt.
Q9:	Why would the shareholder be allowed to claim only one souvenir even if he/she holds a majority of shares?
	The souvenir is released in order to encourage shareholders to attend the meeting. Therefore, it is prepared in terms of the number of shareholders instead of the number of shares.
Q10:	It is impossible for me to claim the souvenir, because I live outside Taipei City. Whether you can send it to me via mail?
	The souvenir can be claimed only at the designated location and the place where the shareholders' meeting is held.